Track every lesson.
Recover cancellations.
Your standing lessons, classes and camps live on one schedule you set once. When someone cancels, your club hears in seconds and the first fencer to tap the link takes the slot.
At the end of the month: every lesson, every no-show, every minute — and a file your invoicing can read. One recovered lesson covers the month.
No credit card. Cancel any time. Set up in under ten minutes.
What your members get
Coach Reed has a lesson opening today.
getspotfillr.com/c/k7Rm2pQx
Reply STOP to opt out
Text and email. No app, no account.
One tap, and it's theirs
Thursday
4:00 – 4:25 PM
Your dashboard updates instantly.
A cancelled lesson shouldn't be a lost lesson
A 24-hour cancellation is gone by lunchtime unless somebody tells the whole club, fast.
Spot Opens
Tap the lesson on your week and cancel it, or log an opening from your phone in a few seconds — today's 4pm or next month's.
Instant Broadcast
SpotFillr sends a personalized claim link to your whole roster by email, and by text to members who have opted in.
One-Tap Claim
First member to tap "Claim" locks the slot. It closes itself, and the name on your schedule changes to whoever is actually coming.
Standing lessons, entered once
Mon/Wed/Fri with the same family is one rule, not three entries. Move a single week, or every week after it.
Camps and clinics
A camp runs its own hours on its own slot length, stands down the classes it replaces, and still lets you teach privates around it.
Away for a tournament
Clear a day or a week in one go. Everyone with a lesson in it is emailed automatically, and the club isn't offered slots you can't teach.
A week confirmed in one tap
A lesson with nothing said about it counts as delivered, so a normal week takes a second. No-shows and the ones that quietly fell through get marked as what they were.
The month, per person
Lessons, minutes, no-shows and cancellations for every member — on screen, and as a file your invoicing can read.
Nothing for members to install
A text or an email with a link, and their name already filled in. No account, no password, no app.
New openings, not just cancellations
Added a makeup, or extra slots before a tournament? Offer it the same way and fill it from the same roster.
Your roster, loaded once
Drop in the member list your club software exports. Matching is per club, and siblings sharing a parent's email are handled rather than rejected.
Simple, ROI-focused pricing
One recovered lesson covers the month. Everything after that is money you were going to lose. Same price for everyone — if it ever goes up, it goes up for everyone, with a reason.
Solo Coach
For independent coaches running their own private lesson book.
- ✓ 1 Coach Account
- ✓ Up to 150 Active Roster Members
- ✓ Your week: standing lessons, classes, camps
- ✓ Instant email alerts + opt-in texts
- ✓ Monthly report per member, with CSV export
- ✓ Bulk CSV import, or send your list and we'll load it
- ✓ Full month free — no credit card
Club Roster
Multi-coach coordination for clubs and fencing academies.
- ✓ Includes 2 Coach Accounts
- ✓ Unlimited Roster Members
- ✓ Add extra coaches for +$29/mo each
- ✓ Everything in Solo, for every coach
- ✓ Club-wide camps, clinics and classes
- ✓ Shared roster, and each coach's own month
- ✓ Full month free — no credit card
Frequently asked questions
How does this work?▾
When a member cancels a private lesson, you report the opening from your dashboard in seconds. SpotFillr instantly notifies your roster by email — and by text for members who have opted in — with a personalized claim link. The first member to tap it locks the slot automatically—first come, first served—so you recover the lost lesson without a single phone call.
How long does setup take?▾
Under ten minutes, and you don't have to do the longest part. Send us your member list in whatever format you have it — a spreadsheet, a club export, a screenshot — and we'll load it for you. Or upload a CSV yourself: export it from whatever you already use, or download our template. Then set the hours you teach, which is what the schedule is built from. There's a guided quick start inside the app that walks you through the rest.
Do my members have to sign up for anything?▾
No. Members never create an account or password. They get an email when a slot opens, and claiming it is a single tap — their name is already filled in. If they want text alerts as well, they can turn those on themselves from a link in any alert email.
What if nobody claims the slot?▾
Then you'll know, and you'll know how often. The monthly report shows what was offered and what got filled, so by the end of your free month you can see whether this works for your club rather than taking our word for it.
Do I have to move my whole schedule into this?▾
You can, and most of it enters once — a standing Tuesday lesson is one entry, not twenty-six. But you don't have to start there. Log one cancellation and see what happens; the schedule is worth building once you want the monthly numbers out of it.
Is my data secure?▾
Yes. Your data is encrypted and stored securely, both in transit and at rest.
What will you do with member data?▾
Nothing. Your data is yours. We will never contact your members directly or sell your member lists to anyone—ever.
Is there a contract?▾
No. Your first month is free, then the service runs month-to-month. Simply cancel anytime from your settings page and your service will automatically stop at the end of the current month—you won't be billed again.